Event Registration

Reserve Space on EMS (if applicable)

Anything outside of a lodge or cottage space requires a reservation in advance. The SpiderCentral registration will require an EMS Number in order to move forward.

Register on SpiderCentral

This step allows FSL Staff to make sure you get the right resources and connections with whatever you're planning!

Approver's do their thing!

The Center for Student Involvement, Events, Support Services, and Catering work together to make sure everything you need for your program is good to go.

Fully approved, locked & loaded!

Both SpiderCentral and EMS will send submitters a confirmation email once fully approved. If you have questions on where your event stands, please reach out!

  • What is EMS?

    EMS, also known as the Event Management System, is where students can reserve space across campus. If you're looking to use a space outside of a chapter's lodge or cottage, you'll need to reserve a space for it on EMS!

    The Events, Conferences, and Support Services office maintains and administers EMS to facilitate scheduling operations at the University. EMS is a facility and event management software application that powers the Centralized Scheduling Service (CSS), a web-based scheduling portal for faculty, staff, and students.

  • Who can use EMS?

    Each organization is allowed to have up to three (3) Student Schedulers that have access to reserve space across campus. It's recommended that these individuals be the programmers, event planners, etc for your organization.

    Any reservations made in EMS will need a matching submission in SpiderCentral for full meeting/event approval.

⬇️ Update EMS Student Scheduler's Below ⬇️

    SpiderCentral Update Form

    Making a Reservation with Services: Events & Programs

    SpiderCentral Loading...

    EMS is done... what's next??

    Every Registered Student Organization has a "group" or "page" on SpiderCentral.

    Any Fraternity or Sorority affiliated activity, like chapter, philanthropy events, socials, lodge events with alcohol, tabling, etc MUST be registered and approved on this platform to be in proper good standing.

    Resources linked below ⬇️

    How-To: Register Activity on SpiderCentral
    CSI Event & Program Resource Guide

    SpiderCentral

    SpiderCentral helps student leaders streamline their involvement by organizing, managing, and communicating with their members in one place.

    One of the great strengths of SpiderCentral is that it is a self-service platform, allowing student leaders to manage their organizations and events independently while submitting all requirements for the Center for Student Involvement.

    All activity - whether it’s a weekly meeting, major event, or a simple tabling session - must be submitted and approved through SpiderCentral. This ensures your group has what it needs to be successful, while also keeping everyone safe, informed, and covered by university policy.

    Events hosted by fraternities and sororities may begin on the first day of classes and must conclude by 5PM on the last day of classes each semester.

    Types of Activities

    • Meeting/Chapter
      • Member meetings, e-board planning
      • Register 7 days in advance
    • Event
      • Performances, panels, parties, showcases
      • 14 days in advance
    • Practice/Rehearsal
      • Sound checks, run-throughs, prep time
      • 7 days in advance
    • Tabling/Promo
      • Fundraisers, giveaways, awareness tables
      • 3 days in advance
    • Event with Alcohol
      • Lodge events, tailgates, mixers
      • 14 days in advance
    • Travel
      • Day trips, conferences, competitions
      • 21+ days in advance

    SpiderCentralKnowledge Base

    LAUNCH the base